Contract Building Services (Scotland) Ltd’s Privacy Policy

This is the Privacy Notice for Contract Building Services (Scotland) Ltd issued in accordance with the General Data Protection Regulations (UK-GDPR).

CBS is committed to protecting and maintaining your privacy. We comply with data protection laws that are applicable in respect of data processing within the UK. CBS determines the purposes and the manner in which personal data is processed.

This privacy notice sets out how we collect, use, and protect your personal information and your rights in relation to your information.

How we collect personal data:
Directly: We obtain personal data directly from individuals in a variety of ways when, for example, we are establishing a business relationship or performing services through a contract.
Indirectly: We obtain personal data indirectly about individuals from a variety of sources including public sources i.e., Companies House.

Information we may collect from you:
To facilitate your interest in CBS, we may collect and process the following data about you:

 Personal data only when you actively enquire about our services
 Name, place of work, position
 Contact information including email address
 Postal address
 IP address
 Various information stored in third party cookies

The information that is processed about you is dependent on the purpose of your enquiry. This includes:
 Enquiries for more information about CBS
 Job applications

Sensitive Personal Data:
We typically do not collect sensitive or special categories of personal data about individuals. When we do need to process sensitive personal data, it is with the consent of the individual unless it is obtained indirectly for legitimate purposes.

How we will use your information:
Personal data will only be processed for the specific purposes notified to the data subject when the data was first collected or for any other purposes specifically permitted by the Data Protection Act. This means that personal data will not be collected for one purpose and then used for another. If it becomes necessary to change the purpose for which the data is processed, the data subject will be informed of the new purpose before any processing occurs.

Your personal data will be used by us in the following ways:

 To honour contractual obligations
 To deliver professional services to our clients
 To respond to your enquiries
 To send you information you have requested
 To improve our business and the service and/or products we provide
 To facilitate any interest in a career at CBS

We do not collect or compile personal data for release or sale to outside parties for consumer marketing purposes or host mailings on behalf of third parties.
We must have a legal reason to process your personal information. Your information will usually be processed to meet our legitimate interest to facilitate your interest in our business. In those few cases where your consent is required, this will be communicated to you at the point of collection.

Information Storage & Retention:
In accordance with the UK-GDPR, personal data processed for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes. We have appropriate security measures to protect the security of your personal information and keep it confidential. We audit these measures frequently to ensure they remain effective. However, we cannot guarantee the security of any third-party application you may use to transmit your personal information. We will keep your personal information for at least as long as we have a relationship with you. When deciding how long to keep your personal information after our association with you has concluded, we take account of our legal, regulatory, and professional obligations.

Information Disclosure:
We may disclose your personal data to any member of our organisation who need access to that information to assist you with the purpose of your query.

We may disclose your personal data to trusted third parties: that are engaged by us to provide services to us, in which case we will require those parties to keep that information confidential and secure and to use it solely for the purpose of providing the specified services to us; if we or substantially all of our assets are acquired by a third party, in which case personal data held by our site will be one of the transferred assets; if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property, or safety of Contract Building Services (Scotland) Ltd, our clients, or others.

Secure Storage:
All personal data that you provide to CBS is stored on our secure server based in the UK. The transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Policy Statement:
Everyone has rights with regard to how their personal information is handled. During the course of our activities we will collect, store and process personal information about our staff, clients, candidates, suppliers and other third parties. We recognise the need to treat it in an appropriate and lawful manner. Any breach of this policy will be taken seriously and may result in disciplinary action.

Your Rights:
Your personal data is protected under Data Protection legislation, as such you have a number of rights including the right to access, correct, delete, restrict, or object to our use of it. We would encourage you to inform us if the information we hold for you is no longer accurate. If you would like to discuss or exercise these rights, please contact us at info@contractbs.com. If you do not want us to process your data, then we may not be able to facilitate your interest in our organisation.

If you do have a cause for complaint, please contact us directly and we will follow up with you to find resolution. If you have a concern about the ways we have handled your information; you also have the right to lodge your complaint with the Information Commissioners Office.

Cookies:
Cookies are ways of saving a small amount of information. They are automatically downloaded to your device when you visit a website. Our site uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. Information on deleting or controlling cookies is available at www.aboutcookies.org/.

Reviews of our Privacy Policy:
This policy is under regular review and was last amended on 25th August 2021. Any changes we may make to this policy will be posted on this page.

Contact Details:
Queries, comments and requests regarding this privacy policy are welcomed and should be addressed to info@contractbs.com

CBS Registered Office:
48 Queen Elizabeth Avenue
Hillington Park
Glasgow
G52 4NQ

CBS Data Protection Officer:
Gavin Taylor
0845 643 6130